MINUTES OF MEETING
CORAL SPRINGS IMPROVEMENT DISTRICT
A regular meeting of the Board of
Supervisors of the Coral Springs Improvement District was held on Monday, June
17, 2013 at 4:00 p.m. at the District Office, 10300 NW 11th Manor, Coral
Springs, Florida.
Present
and constituting a quorum were:
Martin
Shank President
Theodore
Mena Vice
President
Duane
Holland Secretary
Also
present were:
George Miller Assistant District
Manager
Kenneth
Cassel District
Manager (Via Telephone)
Keri-Ann
C. Baker District
Counsel
Dan
Daly Director
of Operations
Kay
Woodward District
Accountant
Troy
Lyn District
Engineer
Jan Zilmer Human Resources
Ed Stover Water
Department
Joe Stevens Water Department
Alvan Jones Water Department
David McIntosh Wastewater
Department
Shawn Frankenhauser Drainage
Stephen Seigfried Field
Superintendent
John McKune District Consultant
The
following is a summary of the minutes and actions taken during the June 17,
2013 CSID Board of Supervisors Meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Cassel called the meeting to
order and called the roll.
SECOND ORDER OF BUSINESS Approval of the Minutes
of the May 13, 2013 Meeting
Mr.
Shank stated each Board member received a copy of the minutes of the May 13,
2013 meeting and requested any corrections, additions or deletions.
There
not being any,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the minutes of the May 13, 2013 meeting were
approved.
THIRD ORDER OF BUSINESS Audience Comments
There not being any, the next
item followed.
FOURTH ORDER OF BUSINESS Public Hearing to
Consider the Adoption of the General Fund Budget for Fiscal Year 2014
(Resolution 2013-2) and Levy of Non Ad Valorem Assessments (Resolution 2013-3)
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the public hearing was opened.
There were no public comments.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the public hearing was closed.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Resolutions 2013-2, adopting the General Fund
budget for Fiscal Year 2014, and 2013-3, levying non ad valorem assessments,
were adopted.
FIFTH ORDER OF BUSINESS Distribution of the
Proposed Water and Sewer Budget for Fiscal Year 2014 and Consideration of
Resolution 2013-4, Approving the Budget and Setting the Public Hearing
Ms. Woodward reviewed the proposed
water and sewer budget for Fiscal Year 2014.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Resolution 2013-4, approving the water and sewer
budget and setting the public hearing for August 19, 2013 at 4:00 p.m. at the
District Offices, was adopted.
SIXTH ORDER OF BUSINESS Consideration of
Bids (Memo/Dan)
A. Underground
Fuel Piping Bid
Mr.
Daly reported one bid was submitted by Cypress Construction Group in the amount
of $43,365. This contractor has previously
provided good work for the District.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the underground fuel piping bid was awarded to Cypress
Construction Group in the amount of $43,365.
B. Asphalt
Overlay
Three bids were submitted: Roadway
Construction in the amount of $39,912.06, Caribe Utilities, Fla. in the amount
of $39,500 and M&M Asphalt Maintenance, Inc. d/b/a All County Pavement in
the amount of $26,794.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the asphalt overlay bid was awarded to M&M
Asphalt Maintenance, Inc. d/b/a All County Pavement in the amount of $26,794.
SEVENTH ORDER OF BUSINESS Authorization to Purchase
Submersible Well Pump Units (Memo)
The Board reviewed the proposal from
Atlantic Environmental Systems, Inc. to purchase new well pumps for wells 4, 5,
8 and 10 in the amount of $39,940.
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the proposal from Atlantic Environmental Systems,
Inc. for new well pumps in the amount of $39,940 was approved.
EIGHTH ORDER OF BUSINESS Consideration of Work
Authorization #GT-77 for Services Related to Deep Injection Wells Mechanical
Integrity Testing (David/Troy/Dan)
Mr.
Lyn reviewed services under Work Authorization #GT-77 including submittal of a
testing system to DEP and having Layne Christensen perform mechanical integrity
testing to submit a report to DEP. This
project is required and must be completed by June of 2014.
On MOTION by Mr. Holland seconded
by Mr. Shank with Mr. Holland and Mr. Shank voting aye and Mr. Mena voting nay
Work Authorization #GT-77 was approved.
NINTH ORDER OF BUSINESS Authorization to
Purchase Sodium Hypochlorite Pump Skid (Memo/Ed)
There
was discussion regarding the need for a sodium hypochlorite pump skid and how
to prevent this issue from reoccurring. A
proposal from AMJ was submitted and reviewed.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor purchase of a sodium hypochlorite pump skid from
AMJ at a cost of $15,518.85 was approved.
A. Consideration
of Work Authorization #GT-78 (Memo/Troy/Ed)
There being no questions or
comments,
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #GT-78 for services related to
the sodium hypochlorite line was approved.
TENTH ORDER OF BUSINESS Consideration of Work
Authorization #GT-79 for Preliminary Investigation of Wells 6, 7 and 11
(Memo/Troy)
Mr. Lyn reviewed diagnostic work
associated with Work Authorization #GT-79.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Work Authorization #GT-79 for services related to
preliminary investigation of Wells 6, 7 and 11 was approved.
ELEVENTH ORDER OF BUSINESS Consideration of CH2M Hill
Settlements
A. Settlement Agreement
B. Invoice
Associated with CH2M Hill Work Authorization #50 – September 1, 2012 through
September 30, 2012
Mr.
Shank updated the Board on mediation discussions with CH2M Hill. The District will pay outstanding invoices
totaling $125,789.50. CH2M Hill will pay
the District $477,981.33 and provide corrective work on certain issues with the
Nano Project as outlined in the memorandum, a copy of which is attached hereto
and made a part of the record. CH2M Hill
will reimburse the District for records.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor Dr. Shank was authorized to execute the final
settlement document after legal review.
On MOTION by Mr. Holland seconded
by Mr. Mena with all in favor payment of CH2M Hill’s invoice associated with
Work Authorization #50 dated September 1, 2012 through September 30, 2012 in
the amount of $20,972.91 was approved.
FOURTEENTH ORDER OF BUSINESS Supervisors’ Request
Mr. Mena noted the current Board has
been in place for approximately two years.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Mr. Shank was re-designated President.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Mr. Mena was re-designated Vice President.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor Mr. Holland was re-designated Secretary.
TWELFTH ORDER OF BUSINESS Staff Reports
D. Attorney
Ms. Baker reported the
fence ordinance is still on the City Commission agenda for consideration. Mr. Shank stated he will attend the
meeting. Mr. Mena requested Mr. Bauman
attend the meeting.
A.
Manager
– Ken Cassel
There
being nothing additional to report, the next item followed.
B. Engineer
– Troy Lyn (Report Included)
Mr.
Lyn reviewed the Project Status Report, a copy of which was included in the
agenda package.
Ø Once
the Ammonia Sulfate System project is closed out, $23,270 will go back to the
District as unspent funds.
Ø Once
the Headworks Leveling Gate closeout is complete, $6,000 will go back to the
District as unspent funds.
Ø The
Broward County Health Department approved construction of the WTP free standing
stack. They are working with the Coral
Springs Building Department. Structural
calculations are expected to be turned in to the Coral Springs Building
Department this week.
Ø The
screen encasing was taken out of Well #10.
The screen is in good condition.
It will be cleaned out and tested for structural integrity to be re-installed.
Ø The
canal banks were prioritized by Mr. Frankenhauser and the civil engineer for
stabilization work. They will meet to
refine the scope of work and evaluate what rehabilitation methods will be
used.
C. Department
Reports
·
Operations
– Dan
Ø
Utility
Billing Work Orders
Mr.
Daly reported the new bills went out and the payment process is working
well.
·
Water –
Ed Stover (Report Included)
Mr. Stover reviewed his
report, a copy of which was included in the agenda package. He thanked the Board for purchasing new equipment. Photographs of the acid room, before and
after it was rehabilitated by staff, were distributed.
The record will reflect Mr. Cassel joined
the meeting.
·
Sewer –
David McIntosh (Report Included)
Mr. McIntosh reviewed his report, a
copy of which was included in the agenda package.
·
Stormwater
– Randy Frederick (No Report)
Mr.
Frankenhauser reported he met with Mr. Cassel, Mr. Lyn and Mr. Vazquez from ADA
Engineering to discuss preliminary assessment of canal bank erosion. They will do onsite visits next week to
review rehabilitation options.
·
Field –
Stephen Seigfried (Report Included)
A copy
of the report was included in the agenda package.
·
Mr. Zilmer reported the
health insurance contract goes through the end of July. He is in the process of negotiating a new
health insurance contract.
THIRTEENTH ORDER OF BUSINESS Approval of Financial Statements
for May 2013
Ms. Woodward reviewed the
financials.
On MOTION by Mr. Mena seconded by
Mr. Holland with all in favor the financials were approved.
FOURTEENTH ORDER OF BUSINESS Supervisors’ Request
The following was discussed:
·
Mr. Holland provided an
update on the Broward County Natural Resources Planning and Management
Division’s water reuse conference. They want
the District to sign a waiver to include geographical data in their GIS system.
·
Mr. Holland commented
on sessions he attended at the FASD conference and asked if the District is
doing anything related to social media.
Mr. Daly will have more information for the next meeting
·
Mr. Mena commented on
sessions he attended at the FASD conference.
He met Mr. Michael Smith from Pinellas Park. They are also having erosion issues
there.
·
Mr. Mena reported he spoke
with Mr. Lewis about his discontent with the firm’s performance.
·
Mr. Mena spoke with
Mayor Boccard who explained to him the fence ordinance is on the agenda for a
first reading only. Changes can be made
before the second reading.
·
Mr. Shank stated a meeting
will be held on June 20, 2013 at 10:00 a.m. with Representative Moskowitz and
he will be provided with a tour of the facility. The meeting was noticed so all Board members
can attend.
·
Mr. Shank met with Kirk
Hatfield, the Director of the University of Florida Engineering School of
Sustainable Infrastructure & Environment, and discussed several items
including internships at CSID.
FIFTEENTH
ORDER OF BUSINESS Adjournment
There
being no further business,
On MOTION by Mr. Mena seconded by
Mr. Shank with all in favor the meeting was adjourned at 6:15 p.m.
Kenneth
Cassel Martin Shank
Assistant
Secretary President